016-8 Weeks Before

  • Confirm the date with the bride
  • Set a guest list with the bride's input
  • Choose a venue or host location
  • Set a budget and decide who's contributing
  • Pick a theme, if having one

022-4 Weeks Before

  • Send invitations
  • Plan the menu
  • Order or plan decorations
  • Plan games or activities
  • Order the cake or desserts

031 Week Before

  • Confirm final headcount
  • Buy remaining supplies
  • Prep any make-ahead food
  • Confirm any rentals (tables, chairs, linens)
  • Charge the camera or phone for photos

04Day Before

  • Set up decorations if the venue allows
  • Prep serving dishes and utensils
  • Confirm timing with any vendors
  • Chill drinks and desserts

05Day Of

  • Set up food and drink stations early
  • Set up a gift table
  • Assign someone to track gifts for thank-you notes
  • Queue a playlist
  • Take a moment to enjoy it, not just manage it

06Games & Favors

  • Pick one or two games, not five
  • Prepare a small favor for each guest
  • Have a guest book or advice cards ready

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